1. Call to Order (1 min)

• Welcome and attendance
• Confirm quorum

2. Approval of Agenda (1 min)

• Motion to approve current agenda

3. Approval of Previous Meeting Minutes (1 min)

• Review and approve minutes from November 23, 2025

4. Executive Updates (10 min)

• President’s Report (Tim Chilcott)
• Treasurer’s Report (Carmen Crabtree)
• Registrar’s Report (Tim Chilcott)

5. Program Updates (10 min)

• Soccer (Tim Chilcott)
• Basketball (Tim Chilcott/Megan Moore)
  
• Volleyball (Jaime Peone)
• Flag Football (Tim Chilcott)

6. Volunteer & Operations (10 min)

• Concessions (Dawn Stiles)
• Ref/Umpire Coordinator (Megan Moore)
• Fields & Grounds (Nick Tucker)
• Safety (Kristen Hunt)
• Equipment & Uniforms (Gerald Steeno/Tim Chilcott)

7. Communications & Outreach (10 min)

• Sponsorships (Tim Chilcott)
• School Partnerships (Honey Smith)

8. Old Business (30 min)

• Update on POSA/POLL split

9. New Business (15 min)

• Taylor Sanchez for Registrar (Tim Chilcott)
• Amend bylaws 30 day notice (Tim Chilcott)
• POSA support CAPS (Tim Chilcott/Kristen Hunt)
• AAU Basketball Tournament (Kristen Hunt)

10. Open Floor (5 min)

• Additional board or public comments

11. Next Steps & Assignments (5 min)

• Review action items and deadlines

12. Adjournment

🧾 Notes:

• Next Meeting: [02/08/2026/2:00pm] Newport High School Cafeteria
• Please send any additional agenda items to the Secretary at least 3 days before the meeting.

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