1. Call to Order (1 min)

• Welcome and attendance
• Confirm quorum

2. Approval of Agenda (1 min)

• Motion to approve current agenda

3. Approval of Previous Meeting Minutes (1 min)

• Review and approve minutes from September 28, 2025

4. Annual Elections (10 min)

• Hold Elections for Executive Offices (Tim Chilcott)
  
  • President
  • Vice President
  • Secretary
  • Treasurer
  • Safety Officer
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• Hold Elections for 1/3 Directors (Tim Chilcott)
  
  • Coach Coordinator
  • Registrar

5. Executive Updates (10 min)

• President’s Report - Annual Report (Tim Chilcott)
• Treasurer’s Report - Annual Report (Carmen Crabtree)
• Registrar’s Report (Kamille Bennett)

6. Program Updates (10 min)

• Soccer (Tim)
• Baseball & Softball (Michael Nice/ Kamille Bennett)
• Basketball (Tim Chilcott)
• Volleyball (Jaime Peone)

7. Volunteer & Operations (10 min)

• Concessions (Dawn Stiles)
• Ref/Umpire Coordinator (Megan Moore)
• Fields & Grounds (Gerald Steeno)
• Safety (Kristen Hunt)
  
• Equipment & Uniforms (Tim Chilcott)

8. Communications & Outreach (10 min)

• Sponsorships (Nick Tucker/Tim Chilcott)
• School Partnerships (Honey Smith)

9. Old Business (30 min)

• Review Defined Board Roles - Tabled for non-annual meeting
• Update Bylaws - Tabled for non-annual meeting
• Little League Participation
• Tournament Schedule & Awards night

10. New Business (15 min)

• Spokane Zephyr Game
• Insurance
• Appoint Carmen Crabtree Primary on POSA Bank Account
• Add Tim Chilcott as a signer on the POSA Bank Account

11. Open Floor (5 min)

• Additional board or public comments

12 Next Steps & Assignments (5 min)

• Review action items and deadlines

13. Adjournment

🧾 Notes:

• Next Meeting: [11/23/2025/2:00pm] Newport High School Cafeteria
• Please send any additional agenda items to the Secretary at least 3 days before the meeting.

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