1. Call to Order (1 min)

• Welcome and attendance - Tim, Gerald, Dawn, Kristen, Jeff, Nicole, Jamie, Nick, Megan
• Confirm quorum - confirmed

2. Approval of Agenda (1 min)

• Motion to approve current agenda - Nicole motions, Kristen seconds. Approved.

3. Approval of Previous Meeting Minutes (1 min)

• Review and approve minutes from June 15, 2026 - Nicole motions, Jeff seconds. Approved.

4. Executive Updates (10 min)

• President’s Report (Tim Chilcott) Hope everyone had a good summer!
• Treasurer’s Report (Carmen Crabtree) Better finances, getting back to where we were after jerseys.
• Registrar’s Report (Taylor Sanchez) Soccer camp registrations are low. Help spread the word. Camp is 8/24 and 8/25. Trending behind for soccer registrations for now.

5. Program Updates (10 min)

• Soccer (Tim Chilcott)
  
  • Talked with PR about upcoming season.
    
    • Ione and Priest River agreed to US Soccer rules. Good collaborative meeting. Ione cant play this year but has interest in the future.
  • Reached out to fill Soccer Commissioner role
    
    • Spoke with Adrienne Seger waiting to hear back. Adrienne has passed. Megan volunteers.
• Basketball (Tim Chilcott)
  
  • Jeff interested in becoming the Basketball Commissioner.
• Volleyball (Jaime Peone)
  
  • No update still in the works.
• Flag Football (Nicole Woitel)
  
  • Who ended up with the paint sprayer - Nick.
  • Season went well, everyone had a ton of fun. Later start recommended.

6. Volunteer & Operations (10 min)

• Concessions (Dawn Stiles) - Soccer spring set up is recommended for the tournament.
• Officiating (Jeff McCormick) - Going to try to schedule the away games the same time the club teams are away to make it easier on refs. Set up another meeting with Priest River to discuss reffing.
• Fields & Grounds (Nick Tucker) - Jasmin is going to take over fields. Painting 8/24 after the camp is over.
• Safety (Kristen Hunt) - over all flag football went really well no major injuries. Smoke during soccer season.
  
• Equipment (Gerald Steeno) - Gerald has left equipment temporarily. Shed needs to be organized. Cleaning party to happen this Saturday.

7. Communications & Outreach (10 min)

• Sponsorships (Tim Chilcott)
  
  • Condron Homes -
  • Individual donors
  • Maw's and Paw's
    
    • People are donating as they are registering their kiddos which hasnt happened in the past. Starting to have community support as we havent had that previously. We will have returning donors as well this year.
      
• School Partnerships (Honey Smith)
  
  • We need keys
    
    • BGM key needed for Tim and Jeff. Jeff needs key fob as well.

8. Old Business (30 min)

• Summer camp - see above. Need volunteers!
• Fundraiser - Trees. Only looking to do spring plants. Looking to launch soon.
• County fields - gone through all the different county commissioners and now talking to the county attorney. Once Tim has an update he will share.

9. New Business (15 min)

• Roles
  
  • Equipment - Nick
  • Safety training/Coaches training - Nick to work with Kristen to keep in compliance.
• Velocity Night & Player camp (September 20 4PM) - looking to schedule a time for the Velocity players to do a soccer camp with our kids in Spokane at the Hub for half off the field rental.
• 2026 Back-to-School Wellness Fair (August 26, from 3:00–6:00 PM) Nicole can run the table from 4:30-6.
• AAU team to POSA?

10. Open Floor (5 min)

• Additional board or public comments - None.

11. Next Steps & Assignments (5 min)

• Review action items and deadlines.

12. Adjournment

• Nicole motions to end the meeting, Nick seconds.

🧾 Notes:

• Next Meeting: [TBD] email tim@posasports.org
• Please send any additional agenda items to the Secretary at least 3 days before the meeting.

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