1. Call to Order (1 min)
- Welcome and attendance - Tim, Michael, Nicole, Dawn, Gerald, Jamie, Kristen, Kami, Megan, Emma, Taylor
- Confirm quorum - Quorum Confirmed
2. Approval of Agenda (1 min)
- Motion to approve current agenda -Approved. Nicole motions. Mike seconds.
3. Approval of Previous Meeting Minutes (1 min)
- Review and approve minutes from June 12, 2025 - Approved
4. Executive Updates (10 min)
- President’s Report (Tim Chilcott)
- Soccer - Tim met with Washington Youth Soccer in Seattle. WISL league shut down. Meeting with Danae to have POSA included in the new league.
- Auto numbering system set up to assign kids their jersey numbers
- The online store has reversible Jerseys, shorts, away jersey that is one layer, home jersey one layer, customizable blanket, socks and sleeves, and goalie kit.
- Fall soccer sign up push. Emails to go out and Facebook postings ongoing.
- Coaches clinic
- Ref clinic to be set up
- Treasurer’s Report (Carmen Crabtree)
- Registrar’s Report (Kamille Bennett)
- 29 people registered for soccer
- 48 for soccer camp
- 41 adult league
5. Program Updates (10 min)
- Soccer (Tim/Awards Committee)
- Updates shown in President's Update above
- Baseball & Softball (Michael Nice/ Kamille Bennett)
- Going well, not as many teams as last year.
- Everyone is having fun
- Need field chalk for major boys and ice packs
- Basketball (Chris Whitehouse) - Absent
- Volleyball (Jaime Peone)
- Volleyball clinic to be scheduled
6. Volunteer & Operations (10 min)
- Concessions (Dawn Stiles)
- Missed first adult league game. Boys are doing good, trudging along. Need hot dogs and nacho cheese
- Ref/Umpire Coordinator (Megan Moore)
- Has a list for awards night and have interest in ref certification
- Has awards night numbers
- Fields & Grounds (Gerald Steeno)
- Lessons learned. Storage from spring to fall for paint needs to be stored in climate controlled space.
- Paint disposable plan needed - Michael will work on an update.
- Safety (Kristen Hunt)
- No updates
- Soccer camp went well. It was hot but everyone stayed hydrated
- There is a board on the Baseball side people were tripping over. Tim to go check it out and repair
- Equipment & Uniforms (Tim Chilcott)
- Goals - portable style. We need to consider allocating Maws and Paws monies to U4-U8 if U10 goals can make it another year.
7. Communications & Outreach (10 min)
- Sponsorships (Nick Tucker/Tim Chilcott)
- School Partnerships (Honey Smith - Absent)
8. Old Business (30 min)
- Review Defined Board Roles (Everyone)
- Have several no. Dawn needs to complete. Tim proposed putting all roles on one document and get languages all on one page. Topic tabled for now until after clean up on roles to update Bylaws.
- Update Bylaws
- To be completed once all Board Roles are submitted
- Suspended until next board meeting
- Summer Camp organization (Summer Camp Committee)
- Went well. Station format kids got to move around stations and scrimmaged at the end. Kids loved it and had a good time.
9. New Business (15 min)
- Softball clinic - to be in Spring. Pitching clinic to be scheduled for Fall
10. Open Floor (5 min)
- Additional board or public comments
- Rodeo parade went well and will participate again in the future. Booth wasnt as productive and wont be considered for the future. Could consider other parades and events
11. Next Steps & Assignments (5 min)
- Review action items and deadlines
- Update Bylaws next board meeting
12. Adjournment
Motion to adjourn by Michael, seconded by Nicole. Meeting Adjourned.
🧾 Notes:
- Next Meeting: [08/17/2025/2:00]
- Please send any additional agenda items to the Secretary at least 3 days before the meeting.
