May 18, 2025

Attendance: Jaime, Kristen, Tim, Gerald, Michael, Niki, Nick, Carmen, Megan, Emma, Honey, Chris
Quorum Confirmed

Motion to approve current agenda – Approved

Motion to approve minutes from April 13, 2025 – Approved

President’s Report (Tim Chilcott):
- Positive feedback received from a parent regarding referee Jack Youk.
- Emphasized the importance of following bylaws and creating small committees to improve efficiency and action.
Treasurer’s Report (Carmen Crabtree):
- Shared bank statements.
- Announced receipt of grant from the Kalispel Tribe.
- Maws and Paws donated new U10 soccer goals.
Registrar’s Report (Kamille Bennett):
- Absent.
- No new registrations during this period.

Soccer (Tim/Megan):
- Season is going well; positive parent feedback about the sideline experience.
- Awards Night Committee formed: Carmen, Nick, Tim, Megan
Baseball & Softball (Michael Nice):
- Programs running smoothly.
- One coach/player issue was diffused and resolved by Tim and Kami.
Basketball (Chris Whitehouse):
- Exploring a POSA-based club experience for year-round AAU-level players.
- Players would compete during the POSA season with weekday games, allowing for tournament play.
- Concept: all players belong to one large, unified team.
Volleyball (Jaime Peone):
- Plans to meet with Lori Stratton to assist with volleyball operations.
- Developing programming to support high school volleyball readiness.

Concessions (Tim Chilcott):
- Soccer concessions are underperforming; may discontinue if not improved.
- Considering battery bank investment to power hot food equipment at the elementary school fields.
- Baseball concessions are performing well.
Ref/Umpire Coordinator (Megan Moore):
- Referees are scheduled for the rest of the season.
- A few referees will be sent to Priest River for the tournament.
- Referees have been paid, minus a couple of recent weeks.
Fields & Grounds (Gerald Steeno):
- No updates.
Safety (Kristen Hunt):
- Reminder to monitor weather conditions, especially lightning.
- Lightning response protocols followed during recent incidents.
Equipment & Uniforms (Tim Chilcott):
- All soccer uniforms have been distributed.
- U8 goals donated by the Newport Chamber of Commerce.

Social Media (Tim Chilcott):
- Tim will continue managing social media and mentoring a future replacement.
- Emma is transitioning to Member-at-Large due to her upcoming move and limited availability.
Sponsorships (Nick Tucker/Tim Chilcott):
- Emmalia Bilaski Scholarship awarded to Emma Whitehouse.
School Partnerships (Honey Smith):
- Nick to speak with Newport Athletic Director about using the football stadium for Awards Night on June 4.
- Honey will coordinate gym access as a backup location.

SOPs (Carmen Crabtree):
- Presented SOPs for onboarding new board members.
- Reviewed during the meeting.
- Future SOPs to be published on the new POSA website.
Review Defined Board Roles:
- Partial role definitions submitted.
- Motion made and passed to amend the bylaws at the next meeting to include defined roles.
- Motion by Nick, seconded by Gerald – Passed
Website Review/Approval (Tim Chilcott):
- New website demoed.
- Motion to approve, seconded, and passed.
Soccer Awards Night (Tim Chilcott):
- Tentatively scheduled for June 4 at 6:00 PM pending school approval.

Launch of Pend Oreille Pines (Tim Chilcott):
- Presented concept and jerseys.
- Unified team identity across all POSA sports.
- Double-sided jerseys; lifetime assigned player numbers across all sports.
- Parents may purchase matching jerseys.
- Motion to approve Pend Oreille Pines as the official POSA team identity – Passed
- Motion to approve move to US Youth Soccers rules for upcoming season - Passed
Sponsorship Strategy (Tim Chilcott/Nick Tucker):
- Jerseys no longer sponsored.
- New plan includes pop-up banners, raffles, and increased sponsor visibility online and at events.
Summer Events (Carmen Crabtree):
- Soccer gear drive, parents' night out, and summer camps in motion.
- Carmen, Nick, and Jaime forming committee for camp scheduling.
Scholarship Award (Everyone):
- Scholarship awarded to Elizabeth Whitehouse.
- Tim will coordinate presentation at Awards Night.
Adult Softball (Michael Nice):
- Newport Jack & Jill League planned for June 29 – August 23.
- Registration deadline: June 22.
- Michael to provide registration details to Tim.
STCU Account Update:
- Motion by Carmen to add Tim Chilcott as a signer on the STCU account.
- Motion seconded – Passed

Board Gear (Honey Smith):
- Suggested POSA-branded gear for board members.
- Tim to handle branding.
- Items to be brought to Tim’s home.
- Honey will research pricing for hats and other gear.

Motion to adjourn by Nick, seconded by Gerald – Meeting Adjourned

🧾 Notes:

Next Meeting: June 8, 2025 at 2:00 PM (Location TBD)
Please send any additional agenda items to the Secretary at least 3 days in advance.

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Our heart on record.