1. Call to Order (1 min)

• Welcome and attendance - Tim, Nick, Carmen, Nicole, Taylor, Kristen, Jamie, Michael, Honey, Kami, Megan
• Confirm quorum - Quorum confirmed.

2. Approval of Agenda (1 min)

• Motion to approve current agenda - Nick motions. Mike Seconds.

3. Approval of Previous Meeting Minutes (1 min)

• Review and approve minutes from September 28, 2025 - Nick motions. Mike seconds.

4. Annual Elections (10 min)

• Hold Elections for Executive Offices (Tim Chilcott)
  
  • President - Nick nominates Tim Chilcott for POSA President - Nicole seconds. Tim Chilcott is voted in as POSA President
  • Vice President - Nicole nominates Mike - Kami seconds. Kristen nominates Nick - Carmen seconds. Nick Tucker is voted in as POSA Vice President
  • Secretary - Nick motions - Megan seconds. Nicole Woitel is voted in as POSA Secretary
  • Treasurer - Nick motions to nominate Carmen - Nicole seconds. Carmen Crabtree is voted in as POSA Treasurer
  • Safety Officer - Nick Motions to nominate Kristen - Carmen seconds. Kristen Hunt is voted in as POSA Safety Officer
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• Hold Elections for 1/3 Directors (Tim Chilcott)
  
  • Coach Coordinator - Taylor. Nick motions - Megan seconds. Taylor Sanchez is voted in as Coach Coordinator
  • Registrar - Kami. Nick motions - Megan seconds. Kamille Bennett is voted in as Coach Coordinator
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• Hold Elections for Little League.
  
  • President - Kami nominates Michael Nice - Nicole seconds. Michael Nice is voted in as POLL President
  • Vice President - Nick nominates Kamille Bennett - Megan seconds. Kamille Bennett is voted in as POLL Vice President
  • Secretary - Nick nominates Nicole Woitel - Megan seconds. Nicole is voted in as POLL Secretary
  • Treasurer - Nick nominates Carmen Crabtree - Nicole seconds.  Carmen Crabtree is voted in as POLL Treasurer
  • Safety Officer - Kristen. Nick nominates Kristen Hunt -  Carmen seconds. Kristen hunt is voted in as POLL Safety Officer

5. Executive Updates (10 min)

• President’s Report - Annual Report (Tim Chilcott) - See previous meeting minutes
• Treasurer’s Report - Annual Report (Carmen Crabtree) - See previous meeting minutes
• Registrar’s Report (Kamille Bennett) - working on registrations/dates for Baseball/Softball.

6. Program Updates (10 min)

• Soccer (Tim) - Going smoothly. Tournament and Awards Night coming up. Westside pizza is giving us a great deal on Pizza. Spaces (indoor/outdoor) in process of being reserved.
• Baseball & Softball (Michael Nice/ Kamille Bennett) - Meeting Saturday 9:30 for Little League. Lumber needs to be picked up from Vaagen for stands. Early Bird registration to start December 29th to end of January, closing March 20th. Season start April 6th-June 7th.
• Basketball (Tim Chilcott) Tim/Honey to reach out to a prospective member. Tim is starting to put together dates for Basketball for the season.
• Volleyball (Jaime Peone) - Registration numbers are lower than last year. To advertise registration at Trunk or Treat this week.

7. Volunteer & Operations (10 min)

• Concessions (Dawn Stiles) - Absent.
• Ref/Umpire Coordinator (Megan Moore) - Requested a list of referees for Volleyball from Jaime.
• Fields & Grounds (Gerald Steeno) - Absent.
• Safety (Kristen Hunt) - Paperwork for Little League coming up.
  
• Equipment & Uniforms (Tim Chilcott) - going well. It takes 14 days before jerseys ship from ordering.

8. Communications & Outreach (10 min)

• Sponsorships (Nick Tucker/Tim Chilcott) - Sponsorship came in from Sewell Brothers
• School Partnerships (Honey Smith) - No updates.

9. Old Business (30 min)

• Review Defined Board Roles - Tabled for non-annual meeting
• Update Bylaws - Tabled for non-annual meeting
• Little League Participation - to stay with Little League.
• Tournament Schedule & Awards night - Scheduled for Saturday October 25th.

10. New Business (15 min)

• Spokane Zephyr Game - Game on Sunday, November 9th. Tim to put together a rally for the game.
• Insurance - New insurance provider in place.
• Appoint Carmen Crabtree Primary on POSA Bank Account - Nick motions, Nicole seconds. Motion Approved.
• Add Tim Chilcott as a signer on the POSA Bank Account - Nick motions, Nicole seconds. Motion Approved.

11. Open Floor (5 min)

• Additional board or public comments - Sarah Nice requested the position Member at Large. To schedule vote in next meeting.

12 Next Steps & Assignments (5 min)

• Review action items and deadlines

13. Adjournment - meeting adjourned.

🧾 Notes:

• Next Meeting: [11/16/2025/1:00pm]
• Please send any additional agenda items to the Secretary at least 3 days before the meeting.

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