1. Call to Order (1 min)
- Welcome and attendance - Tim, Gerald, Kristen, Nicole, Taylor, Mike, Nick, Carmen, Jamie
- Confirm quorum - Quorum Confirmed.
2. Approval of Agenda (1 min)
- Motion to approve current agenda - Nick motions to approve. Gerald seconds approval.
3. Approval of Previous Meeting Minutes (1 min)
Review and approve minutes from August 17, 2025 - Nick motions to approve. Mike seconds approval.
4. Annual Elections (10 min)
- Verify Current board members up for election (Tim Chilcott)
- Vice President next year, Treasurer next year.
- Re-organize board members into new positions (Tim Chilcott)
- Nick to take over Fields. Tim to take over Sponsorship. Gerald to take over Equipment.
- Ask for nominations into positions (Tim Chilcott)
- Safety Officer - Kristen.
- Vote to confirm roles (Tim Chilcott)
5. Executive Updates (10 min)
- President’s Report - Annual Report (Tim Chilcott)
- Would like to see more board members to coordinate trips to Velocity and Zephyr games.
- Keep focus on being a teaching organization
- We've grown in every metric we measure (kids signed up, sponsorship dollars, social media engagemet, events we hold etc)
- Would like to see more partnerships with the pro/semi pro teams/college teams in Spokane to offer experiences in every sport for our kids.
- Had our first trip to a Velocity game as Pines where we tabled and passed out Red/Yellow cards to kids with skills challenges printed on the back.
- Thanks to all of the board members for all of the hard work they've put in this year. Onward!
- Treasurer’s Report - Annual Report (Carmen Crabtree)
- Presented statement of activity for account. Standard transactions.
- Presented upcoming estimate of expenses for Fall
- Registrar’s Report (Kamille Bennett) - Absent
- Numbers are up from previous seasons.
- Volleyball registration in progress.
6. Program Updates (10 min)
- Soccer (Tim)
- Tournament to be scheduled - 23rd, 24th and 25th of October TAT.
- New U14 Soccer goals from Maw's and Paw's have come in and been assembled.
- Set up friendly games from other local towns for the future.
- Awards night to be scheduled - Opportunity for older kids (high school soccer team) being role model to the younger kiddos. October 25th TAT 1pm.
- Baseball & Softball (Michael Nice/ Kamille Bennett)
- Meeting 10/25 with Little League.
- Basketball (Vacant)
- Volleyball (Jaime Peone)
- Registration in Progress.
7. Volunteer & Operations (10 min)
- Concessions (Dawn Stiles) - Absent
- Ref/Umpire Coordinator (Megan Moore) - Absent
- Fields & Grounds (Gerald Steeno)
- Need assistance with organizing/disposing of paint buckets.
- Ordering paint soon.
- Safety (Kristen Hunt)
- Being aware of air quality and lightning went well during the soccer season.
- To gather information for thresholds for smoke, heat and lighting to use for future.
- Equipment & Uniforms (Tim Chilcott)
- Going well. Need to post updated pictures on website.
8. Communications & Outreach (10 min)
- Sponsorships (Nick Tucker/Tim Chilcott)
- Good Sport Grant obtained - 8 orders available.
- To inquire with Monogram Homes.
- Wheatland bank took over Mountain West Bank - plans to help support the community.
- School Partnerships (Honey Smith) - Absent
- To help with scheduling with gyms.
- Middle school has new AD.
- Honey to reach out to Wheatland bank.
- Maws and Paws - need to create future wishlist.
9. Old Business (30 min)
- Review Defined Board Roles - Tabled for non-annual meeting
- Update Bylaws - Tabled for non-annual meeting
10. New Business (15 min)
- Little League participation
- Question about umpire compensation
- Insurance quotes and updates
11. Open Floor (5 min)
- Additional board or public comments
12. Next Steps & Assignments (5 min)
- Review action items and deadlines
13. Adjournment
- Nicole motions. Nick seconds.
🧾 Notes:
- Next Meeting: Annual Meeting & Elections Amended [10/19/2025/1:00pm] Newport High School Cafeteria
- Please send any additional agenda items to the Secretary at least 3 days before the meeting.
